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CHAPTER             Special Purpose Books I
                      CHAPTER

                         10               —Cash Book







                                  MEANING OF KEY TERMS USED IN THE CHAPTER

                       1.  Special Purpose    Sub-division of the Journal into various books recording transactions
                          Books or           of similar nature are called Subsidiary Books.
                          Subsidiary Books
                       2.  Cash Book         Cash Book is a Special Purpose Subsidiary Book or Journal in which cash
                                             receipts and cash payments are recorded.
                          Kinds of Cash Book
                         (i)  Simple Cash    It is a cash book in which only cash transactions are recorded. It has
                             Book            only one column on each side of the cash book.
                        (ii)  Double Column or  It is a cash book which has two columns on each side to record cash
                            Two-column Cash  receipts and payments and Bank transactions. It has two columns,  i.e.,
                            Book: Cash Book   Cash and Bank on each side.
                            with Bank Column
                        (iii)  Petty Cash Book   It is a cash book in which payments of small amounts are recorded.
                       3.  Imprest System of   It  is  a  system  whereby  an  estimate  of  expenditure  is  made  and  the
                        Petty Cash           estimated amount is given to the Petty Cashier. Thereafter, he submits the
                                             statement of expenses at the end of the period decided (a week, Fortnight
                                             or Month), which is reimbursed to him to make the petty cash equal to the
                                             original petty cash amount.
                       4.  Cash Discount     Cash discount is the amount of discount received or allowed on cash
                                             payments and cash receipts respectively. Discount received is an income
                                             for the business while discount allowed is an expense.
                                             Note:  Discount Received, Discount Allowed and Cancellation of Discount
                                                  Received or Discount Allowed (in case of dishonour of cheque) is
                                                  recorded through Journal Proper.
                       5.  Cheques in Hand   It means cheques which have been received but not deposited in bank.
                       6.  Contra Entry      It means a transaction involving both cash and bank. Such transactions
                                             though recorded in the cash book are not posted in the ledger. In the folio
                                             for ledger letter ‘C’ is written to indicate that it is a contra entry.


                                                  CHAPTER SUMMARY

                     •  Cash Book: Cash Book records cash transactions. Even banking transactions can be recorded
                       in the Cash Book. When a Cash Book is maintained, a separate Cash Account is not opened
                       in the Ledger as the purpose of opening a Cash Account is served by maintenance of a Cash
                       Book. Thus, the Cash Book plays a dual role as a Journal as well as a Ledger.
                     •  Contra Entries: Contra entries mean entries that are made on both sides of the Cash Book.
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