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18.2 Double Entry Book Keeping—CBSE XI

CHAPTER SUMMARY

• Financial Statements are organised summaries of detailed information about the financial
position and performance of an enterprise. The term Financial Statements is used to denote
only two basic statements:
(i) Trading and Profit & Loss Account (or Income Statement) which shows the financial
performance (i.e., profit earned) of business operations during an accounting period.
(ii) Balance Sheet (or Position Statement) which shows the financial position of an
enterprise at a particular date.
• Objectives and Importance of Financial Statements:
(a) Trading and Profit & Loss Account: (i) Ascertaining Gross Profit or Gross Loss;
(ii) Ascertaining Net Profit or Net Loss; (iii) Comparison with Previous Year’s Profit;
(iv) Detail of Direct and Indirect Expenses; (v) Preparing Balance Sheet; (vi) Maintaining
Provisions and Reserves; and (vii) Calculating accounting ratios.
(b) Balance Sheet: (i) Ascertaining financial position; (ii) Comparison with Previous Year;
(iii) Analysis of Individual items; and (iv) Calculating accounting ratios.
• Users of Financial Statements: The information conveyed through Financial Statements
is used by the management, investors, potential investors, lenders, short-term creditors,
employees, customers, government and their agencies, tax authorities and stock exchanges
to satisfy their different information needs.
• Capital Expenditure is the amount of expenditure incurred by an enterprise on purchase
of fixed assets that are used in the business to earn income and are not intended for resale.
The benefit of Capital Expenditure extends beyond the financial year.
• Revenue Expenditure is the amount of expenditure incurred on running of the business.
The benefit of Revenue Expenditure expires within a financial year.
• Deferred Revenue Expenditure is a Revenue Expenditure, the benefit of which extends
beyond an accounting period. Example: Unduly large expenditure on advertisement, say, to
introduce a new product.
• Final Accounts include (i) Trading, Profit & Loss Account and (ii) Balance Sheet. Final
Accounts are prepared on the basis of a Trial Balance.
• Trading Account is the account, which shows the gross profit or gross loss. Its contents
are Revenue Receipts (such as sales, services rendered, etc.) on the credit side and Revenue
Expenditure (such as cost of goods sold or services rendered) on the debit side.
• Profit & Loss Account is the account, which shows the net profit or net loss of the business
for an accounting period. It is credited with the gross profit (or debited with gross loss) and
non-business revenue income and debited with indirect revenue expenses.
• Balance Sheet is a statement, which sets out the assets and liabilities of a firm or an
institution as at a certain date. It is true on that particular date as every transaction has an
impact on the Balance Sheet.
• Grouping: It refers to putting items of similar nature under a common accounting head.
• Marshalling: It refers to arrangement of assets and liabilities in a particular order in the
Balance Sheet. Assets and Liabilities are shown in the Balance Sheet either in order of
liquidity or in order of permanence.
• Contingent Liabilities are the liabilities that may or may not take place. The liability
becomes payable on happening of a certain event.
• Presentation of Financial Statements: The Trading and Profit & Loss Account and the
Balance Sheet can be presented either in Horizontal Form or in Vertical Form.
• Opening Entry: Opening Entry is the Journal entry through which the closing balances of
the previous year are brought forward in the current year’s books of account.